Big Texas Train Show Oct. 8-9, 2011
BIG TEXAS TRAIN SHOW

Saturday and Sunday, October 8-9, 2011
George R. Brown Convention Center
Houston, Texas

EXHIBIT SPACE IS ALMOST SOLD OUT:
Thanks to everyone who is supporting this year's show!
Proceeds will benefit Houston Railroad Museum.

Commercial Vendor/Table Sales Application
The exhibit hall will be available for setup on Friday, Oct. 7, beginning at 1 p.m. and Saturday, Oct. 8, between 7 a.m. and 10 a.m. before the show opens. Tear-down will begin at 4 p.m. Sunday after the show closes. The hall will also be open for final tear-down on Monday, Oct. 10.

Time Table
Contact Us
Welcome Aboard!
Sept. 12 update: Exhibit space is almost sold out. If you want to exhibit, call 832-675-1905 for information.

You can download the Vendor/Table Sales Application by clicking here.

Please be sure to read the Vendor Guidelines and Other Important Information below.

Gulf Coast Chapter NRHS reserves the right to decline space to any vendor deemed inappropriate for the show.
Contact Us
For more information about Houston Railroad Museum's Big Texas Train Show, send an email to info@bigtexastrainshow.com or call 1-832-675-1905.

Houston Railroad Museum and the Big Texas Train Show are projects of Gulf Coast Chapter, National Railway Historical Society, Inc., a 501(c)(3) non-profit educational organization incorporated under the laws of the State of Texas. The Big Texas Train Show benefits Houston Railroad Museum and its education efforts. For more information, visit www.houstonRRmuseum.org.

Vendor Guidelines and Other Important Information

Click here for a PDF version of the Vendor Application and Guidelines.

1.a. Sponsors: The Big Texas Train Show is sponsored by Gulf Coast Chapter, National Railway Histrorical Society, Inc. (GCC), a 501(c)(3) educational organization incorporated under the laws of the State of Texas. The event benefits Houston Railroad Museum, a project of GCC. The event is made possible with the support and sponsorship of the City of Houston Convention & Entertainment Facilities Dept.

b. GCC can be contacted by telephone at 1-832-675-1905 or by email at info@bigtexastrainshow.com.

2.a. Vendors:  By submitting this application, Vendor agrees to hold harmless GCC, the sponsors and organizers of the Big Texas Train Show for any and all actions that may occur involving the show and Vendor agrees to take full responsibility for the safe and tasteful conduct of its representatives while in attendance at the show.

b. GCC, the sponsors and organizers of the Big Texas Train Show reserve the right to allow or disallow any particular Vendor from participating in the show. Vendors are expected to offer train-related items at the Big Texas Train Show.

c. Requests for refund of vendor fees will be considered on a case-by-case basis. No refunds will be given after Oct. 1, 2011.

d. Vendors agree to keep their exhibits within the boundaries of the space allocated, and not to encroach on space designated for other Vendors, Exhibitors or movement of patrons throughout the show.  

e. Each Vendor representative will be provided an official badge which must be worn at all times and will be required to enter the exhibit hall.

f. Each vendor agrees to comply with the laws regarding Texas sales tax and collect and remit such tax in a legal manner if required.

3.a. Show Venue, Hours, Setup and Tear Down: The venue is Exhibit Hall B at the George R. Brown Convention Center, 1001 Avenida de las Americas, Houston TX 77010. The show is open to the public from 10 a.m. to 5 p.m. on Saturday, Oct. 8, and from 10 a.m. to 4 p.m. on Sunday, Oct. 9. Vendors and Exhibitors are expected to be fully set up and manning their space for the full duration of the public show on both days.

b. Setup hours are 1 p.m. to 11 p.m. on Friday, Oct. 7, and 7 a.m. to 10 a.m. on Saturday, Oct. 8. Note that all tables may not be set up and available immediately at 1 p.m. on Friday.

c. Vendors with trucks/trailers who want to drive into the hall to unload will be able to do so between 1 p.m. and 7 p.m. on Friday only. You must make advance arrangements if you want to drive into the hall, and your vehicle may not remain in the hall for more than 45 minutes.

d. Teardown hours are 4 p.m. to 11 p.m. on Sunday, Oct. 9, and 7 a.m. to Noon on Monday, Oct. 10. The exhibitor access points will not be opened for removal of any items outside these hours.

e. Vendors with trucks/trailers who want to drive into the hall to load will be scheduled to do so beginning at 4:30 p.m. on Sunday. You must make advance arrangements if you want to drive into the hall, and your vehicle may not remain in the hall for more than 45 minutes. All Vendor vehicles must be removed from the hall by 11 p.m. The hall will also be open to vehicles on Monday, Oct. 10, by arrangement.

4.a. Parking and Security: Exhibitor and Vendor parking will be available at no charge on Friday, Oct. 7, for setup and Monday, Oct. 10, for teardown. Exhibitor parking will be available behind the convention center near the exhibitor entrance on the show dates for a fee. The fee currently is set at $7 per day, but this is subject to change. Note that you will not have to pay to access the hall for setup Saturday morning or for teardown Sunday after 4 p.m., but you will have to pay to park during the day.

b. Security will be provided in the exhibit hall at all times the hall is accessible either to Exhibitors or the Public. GCC, the organizers and sponsors take no responsibility for loss or damage at any time to any property left in the exhibit hall.

c. A limited amount of storage space for small trailers may be available in the exhibit hall for a fee. No motorized vehicles or vehicles equipped, holding or loaded with any combustible or hazardous substance can be stored in the hall. GCC, the organizers and sponsors take no responsibility for loss or damage at any time to any property left in the exhibit hall. If space is available, you must make advance arrangements and arrive on Friday, Oct. 7, by 7 p.m. if you want to store a trailer in the hall. Call 1-832-675-1905 for more information and to confirm that space is available.
Houston Railroad Museum George R. Brown Convention Center
Houston Railroad Museum's Big Texas Train Show is made possible with the support of our co-sponsor, the City of Houston Convention & Entertainment Facilities Department.